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KAFCS Seeking Executive Secretary

The Kentucky Association of Family and Consumer Sciences is seeking qualified candidates for the position of Executive Secretary. The Executive Secretary will perform activities necessary for the overall maintenance, administration and promotion of the Kentucky Association of Family and Consumer Sciences as directed by the Executive Committee (see KAFCS Bylaws Article IV, Section 10). A job description is included with this notice (Handbook, 2010). 

Interested individuals should submit a resume and a letter of application describing your qualifications and visions for the position to Brooke Jenkins-Howard via email or postal mail (P.O. Box 1263, Salyersville, Kentucky 41465). Review of applications will begin on February 15, 2014 and applications will be accepted until a suitable candidate is identified.
For more information, contact search committee co-chairs Brooke Jenkins-Howard (bjenkins@uky.edu or 606-454-1637) or Martha Perkins (mperkins@uky.edu or 606-776-0934).

Duties and Responsibilities of the KAFCS Executive Secretary

The Executive Secretary will perform activities necessary for the overall maintenance, administration and promotion of the Kentucky Association of Family and Consumer Sciences as directed by the Executive Committee (see KAFCS Bylaws Article IV, Section 10).

  • Member of: Executive Board (nonvoting)
  • Executive Committee (nonvoting)

Responsibilities:

  1. Serve as the continuous administrative liaison among the various members of the
    Executive Board, Executive Committee and the general membership.
  2. Implement the state bylaws and policies as directed by the Executive Board and
    Executive Committee.
  3. Serve as the official registered agent for the state association.
  4. Maintain the records and archives of the state association.
  5. Assist the state president with the dissemination of information to and from AAFCS headquarters.

Services and Duties:
Generally includes the following, unless directed otherwise by the Executive Board:

  1. Maintain the permanent records and files of the organization, including historic records.
  2. Attend Executive Committee and board meetings as an ex-officio member.
  3. Assist with the preparation of state and national reports.
  4. Prepare folders for incoming board members and committee chairs.
  5. Maintain and distribute official form and organizational supplies (stationery and envelopes, expense vouchers, etc.)
  6. Keep, update, and maintain pertinent organizational contracts:
    • Annual verification with Secretary of State
    • Tax-exempt status
    • Bonding status
    • Newsletter printing
  7. Prepare and distribute all official meeting notices.
  8. Serve as resource person to committee chairs/members (Bylaws, Public Relations, Nominating, Annual Meeting).
  9. Assist editor with the preparation and distribution of the KAFCS newsletter.
  10. Maintain KAFCS electronic mailing list and help maintain KAFCS.com website.
  11. Serve as special assistant to the president.
  12. Maintain a permanent membership file and prepare a membership directory every two years.
  13. Work with the membership chair and others in recruiting and retaining members.
  14. Maintain a roster of officers and committee chairs.
  15. Maintain a reading file and send necessary information to board members as needed.
  16. Attend appropriate national and/or regional meetings upon request, with financial support from the organization as budgeted.
  17. Maintain the inventory of KAFCS products, publicize available products, assist the president-elect with national meeting sales, and fill orders received via mail or Internet.
  18. Administer the Helping Undergraduate and Graduate Students (HUGS) program in cooperation with the Student Unit.
  19. Prepare a report of activities performed to be submitted to the board at each board meeting and an annual report to be submitted to the membership at the annual business meeting.
  20. Maintain regular communication with the membership (monthly email updates preferred)

Compensation
The KAFCS Executive Secretary will function as an annual contract employee of the organization, with renewals possible. The annual stipend for the period from June 1, 2014 until May 31, 2015 will be $3000. Payment will be issued monthly ($250 per month). KAFCS will issue a 1099-misc and tax reporting is the responsibility of the person serving as executive secretary.

Additionally, KAFCS will pay annual dues to the American Association of Family and Consumer Sciences for the executive secretary. Expense reimbursement for state and national meeting travel will be provided as the budget allows. Expenses incurred on behalf of KAFCS (postage, paper, printing, etc.) will be reimbursable.

Application Process
Interested individuals should submit a resume and a letter of application describing your qualifications and visions for the position to Brooke Jenkins-Howard via email (bjenkins@uky.edu) or postal mail (P.O. Box 1263, Salyersville, Kentucky 41465). Review of applications will begin on February 15, 2014 and applications will be accepted until a suitable candidate is identified.

For more information, contact search committee co-chairs Brooke Jenkins-Howard (bjenkins@uky.edu or 606-454-1627) or Martha Perkins (mperkins@uky.edu or 606-776-0934).

 

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